Part I
第一部
Chapter 1. A Quick Tour of Office
第一章 Office快速旅程
Why Office?
爲什麼是Office？
There are a handful of key tasks that most people want to accomplish with a computer, particularly in a business setting, and this is probably true of you. For example, it's a good bet that you need to manage your email and contacts, work with letters and other documents, and maybe even keep track of some information in a database. There are no doubt several other tasks you need to perform on a regular basis with your computer.
有很多手工完成的工作是大多數人都想用計算機自動完成的，特別是在商務環境下，對於你來說這真的很有可能。舉例來說，當你要管理你的郵件和聯繫人的時候，要製作書信和其他文檔的時候，或許要在數據庫中追蹤一些信息。還有一些其他毋庸置疑的工作是你必須用計算機才能完成的。
Microsoft Office is a suite of applications designed to give you the programs you need to accomplish most of your tasks. If you're not familiar at all with Microsoft Office, you might think it's mainly for creating documents. Although Office does include Word to help you create, view, and modify documents, it also includes several other applications, each with a specific purpose. These productivity applications include the following:
微軟的Office是一整套的應用程序，專門爲你完成上述工作設計。如果你對Office一點都不熟悉的，那麼你可能會覺得它主要是用來創建文檔的。儘管Office包含Word這個應用程序來幫助你創建，查看以及修改文檔，但是Office同樣也包含其他的應用程序，每一樣都針對特定的目的設計。這些生產力應用包括：-
Word You can use Word to create and manage documents such as reports, letters, research papers, and signs.
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Outlook You can use Outlook to manage your email, contact list, to-do list, schedule, and other personal or business-related information.
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Excel You can use Excel to store and analyze mainly numeric information, such as sales, grades, bills, and so on.
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Access You can use Access to create, view, and modify relational databases. For example, you might track inventory, customers, students, or similar information with a database.
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PowerPoint You can use PowerPoint to create presentations for meetings, sales calls, classes, and the Web.
你可以使用Word來創建和管理文檔，如報告，書信，研究論文以及簽名。
Outlook
你可以使用Outlook來管理你的郵件，聯繫人列表，to-do清單，日程安排以及其他的個人或商務相關的信息。
Excel
你可以使用Excel來存儲和分析主要是數字的信息，如銷售，學生成績，訂單等等。
Access
你可以使用Access來創建，查看和修改關係型數據庫。例如，你可以用數據庫追蹤庫存，客戶，學生或者相似的信息。
PowerPoint
你可以使用PowerPoint來創建展示用的幻燈片，可以在會議，銷售訪問，班級以及網頁中使用。
There are certainly other programs that let you accomplish these tasks. For example, Microsoft's own Works application suite offers some of the same capabilities as Word, Excel, and Access. Applications from other vendors also offer the same or more advanced features.
當然，還有很多其他的程序可以幫助你完成以上任務，例如微軟自己的Works應用程序套件提供了一些相同的功能，還有一些其他廠商也提供了同樣的甚至更高級的功能。So why choose Microsoft Office? Although some would argue that popularity is not a good reason to pick a particular application or suite, Microsoft Office is by far the most popular productivity suite. Why do I think that's important? If you change jobs, it's a good bet that the next company will be using Microsoft Office, so you won't have to learn a new set of applications. If you're a student, learning Office is important because that first job will probably require that you use at least one Office application. It's also likely that the people with whom you need to share documents—whether in your own company or another—will be using Microsoft Office because of its popularity. What's more, Office can import and export in several popular formats to help you share documents with others who do not use Office.
那爲什麼還要選擇微軟Office呢？儘管某些人會爭論流行度不是使用某種程序或套件的好原因，但是微軟Office到目前爲止都是最流行的生產力套件。我爲什麼會覺得這很重要呢？假如你換工作了，那麼在下一家公司很可能使用的就是微軟Office，就是因爲它很流行。這種流行對於和你共享文檔的人也是很有意義的，無論在哪，其他人都在使用微軟Office，就是因爲它很流行。另外，Office還能導入和導出幾種流行的格式來幫助你與其他不使用Office的人共享文檔。Another important reason Office is a good choice is the integration between the programs. You can easily use data from one Office program in another. For example, you can create a mass mailing in Word by using contacts you have stored in Outlook or in an Access database.
另外一個選擇Office的重要原因就是程序之間的集成。你可以輕鬆的在Office程序之間使用數據。比如說，你可以通過Outlook或者Access中存儲的聯繫人信息，在Word中創建一個羣發的郵件。
Over the many years it has been in development, Office has become easier to use. That's particularly true with this latest edition. Lots of wizards, a streamlined user interface, good Help documentation, and other features (not to mention this book!) will help you get up to speed with all your Office applications.
經過多年的發展，Office已經成爲非常易於使用的套件。大量的使用嚮導，流線型的用戶界面，良好的幫助文檔，以及本書中並未提及的特性，都將幫助你提高使用Office的速度。
Although Microsoft Office doesn't do everything, it can probably handle a big portion of the things you need to do in a given day. Add in a few special-purpose applications, including a nice streaming audio player for your favorite online radio station, and your day is set!
儘管微軟Office不是盡善盡美，它仍舊處理了大部分的日常工作。加入幾個有特殊目的的應用，包括一個漂亮的流媒體播放器，連接到你最喜歡的網絡廣播站，你的一天就妥了。
Back Up Anything You Can't Lose
把你所有不能丟的東西都做個備份Unless you haven't used your old copy of Office, you probably have at least some documents on the computer that you wouldn't want to lose. Maybe they are letters or reports you created in Office, email messages or contacts stored in Outlook, or Access databases. Whatever the case, you should back up these documents. It's unlikely that upgrading to Office 2003 will cause any of those documents to be lost, but why take the chance?
除非你不曾使用過舊版的Office，否則的話你可能或多或少都在計算機中存了一些舊的文檔，還不想弄丟。或許是些信件，或許是些報告，郵件，聯繫人信息等等。不管是什麼，你都應該把這些文檔備份一些。當然了，你的Office升級的時候肯定不會把這些舊文檔弄沒了，但是爲啥不借此機會整理下文檔呢？
The documents can be almost anywhere on your computer, so unless you've been really conscientious about organizing your documents, you should search the hard disks for them. Here's a list of the file types for which you should search:
文檔在你的電腦裏面幾乎隨處可見，所以除非你一直有整理文檔的好習慣，否則你就該搜搜你的電腦了，下面的是你應該搜索的文件類型：
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.DOC and .DOT .DOC files are documents, and .DOT files are templates that help define the look and content of a .DOC file. Both are created with Word.
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.PST and .OST .PST files are personal folder files that store Outlook data (email, contacts, and so on). .OST files are offline store files used in conjunction with Exchange Server mailboxes. They enable you to work with Outlook data when you can't connect to your Exchange Server.
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.MDB These are Access database files. You'll probably find a few .MDB files on your computer that you didn't create. Many programs, Office included, use Access databases to store content and other information.
DOC和DOT
DOC文件是文檔，而DOT文件是幫助生成DOC文件的模板。兩類文件都使用Word來創建。
XLS
這種類型的文件是Execl表格文件。
PPT
這種類型的文件是PowerPoint演示文稿文件。
PST和OST
PST文件是Outlook存儲數據的個人文件夾文件（注意是文件），而OST文件是與Exchange服務器郵箱關聯的離線存儲文件。
MDB
這種類型的文件是Access數據庫文件。你可能會在你的電腦發現一些MDB文件，但是你卻從來沒創建過，事實上，包括Office在內的許多文件都使用Access數據庫存儲內容和其他信息。
In general, you can back up to any medium, including another hard disk, a floppy disk, ZIP media, and recordable CD (CD-R). If you back up to a CD-R and later have to restore the files from the CD to your hard disk, you just need to remember to change the file attributes so that the files are no longer read-only. You right-click a file or folder and choose Properties to change the read-only attribute.
通常來講，你可以把文檔備份到任何介質中，包括另一個硬盤，軟盤，ZIP文件或者CD中。如果你備份到CD中，隨後你還可以還原到硬盤裏，你只需要記得把文件屬性改成不是隻讀的就可以了。在文件或文件夾的屬性中設置只讀選項。
Clean Up the Computer
清理你的電腦！No, this doesn't mean wiping the grime off the top of the monitor, although that's not a bad idea. Before installing Office, you should take the time to defragment the computer's hard disk. Setup is going to copy a ton of files to your computer, and having the disk in good shape will make for a faster installation and better performance afterward.
這可不是說要給你的顯示器清灰，雖然說這也不失爲一件該做的事。在安裝Office之前，你應該花些時間來清理電腦的硬盤。做一些磁盤清理，這樣更容易安裝Office，也能保證更好的性能。
You can find the Disk Defragmenter by selecting Start, All Programs, Accessories, System Tools. You can also right-click a drive in My Computer, choose Properties, and click the Tools tab in the System Properties dialog box to access the Disk Defragmenter.
可以使用附件中的磁盤清理程序，也可以在我的電腦的屬性中找到磁盤清理的快捷方式（其實一點也不快捷）。
| Tip 小技巧 |
A disk that is fragmented has pieces of its files scattered across the hard disk. Defragmenting a drive rewrites the files into contiguous space on the disk, providing quicker disk access and ultimately better performance. 一塊磁盤會分成很多個扇區，而一個文件可能會分成很多塊放在不同的扇區中。進行磁盤清理可以使得訪問這些磁盤空間更快更容易。 |
Working with Letters and More with Word
用Word處理書信等工作Letters, reports, and similar correspondence are the mainstay of business, and creating them is one of the most common tasks you're likely to perform with Office. I've been using Word since version 1, which first saw the light of day around 1983.
書信，報告等是商務中的主要內容，Office常用於創建這些材料。我從1983就開始使用第一版的Word，
Word isn't limited to creating just letters and boring, dry reports. Word includes several templates and wizards to help you quickly and easily create legal pleadings, faxes, Web pages, memos, agendas, resumes, brochures, manuals, directories,
and lots more. Anything that gets read on paper or online can probably be
created with Word.
Document and Font Formatting
文檔與字體格式
Word gives you control over almost every aspect of how a paragraph or even a single letter appears in a document. You can control paragraph spacing, indents, justification, and more. You can use different fonts, colors, sizes, and other properties for characters in a document. The result is that you have the ability to control to a fine degree how a document looks onscreen as well as how it looks on paper or online.
Word可以控制文檔中的所有內容，不論是段落還是單個文字。你可以控制段落的間距，縮進，對齊；可以控制文字的不同字體，顏色，大小。並且你在屏幕上看是什麼樣，在紙上或者網上就是什麼樣。（這個有點扯，譯者）
| Note 注 |
The following sections explore just a few of Word's main features. There are many others not listed here that are included in Word and discussed inPart III, "Writing with Word." 下面這幾部分概述了Word的主要功能，還有許多沒有提及的功能將會在第三部 - 使用Word寫作 中探討。 |
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Chapter 10, "Adding Pizzazz with Word," explains how to add formatting to a document. 第十章，Word如風 將會講述如何向文檔添加格式。 |
Word also makes it easy to add tables and columns to a document. You can draw tables with the mouse or simply tell Word how many columns and rows you want and let it do the work for you. In either case, you can merge table cells, change cell width and height, and make lots of other changes after the fact. You can also use Word's AutoFormatfeatures to automatically format the appearance of a table.
Word也使得向文檔添加表格變的容易，只要告訴Word要畫多少行多少列就可以輕鬆的繪製表格。除此之外，還可以合併單元格和修改表格中的每一個單元格的寬度和高度等等。可以使用Word的自動格式化功能來自動格式化表格。Styles
樣式If you frequently work on a particular type of document, you'll find thatdocument styles are a very handy Word feature. Styles let you apply complex formatting to a paragraph and its contents with just a few mouse clicks. You can create a collection of styles and save them as a template, which you can then use to create documents. Templates make it easy to create and use styles in multiple documents, such as one book to another.
如果你經常使用某種特殊類型的文檔，你就會發現，Word的文檔格式功能非常的善良。樣式功能使得你只要點擊幾下，就可以對一個段落以及其中的內容添加樣式。你可以創建一個樣式的集合，並保存爲模板，然後使用這個模板來創建文檔。模板使得在多個文檔中創建和使用樣式變得簡單，比如說不同的書籍之間。
| 注 |
See Chapter 10 to learn about templates and styles. 參見第十章，其中講述了模板與樣式 |
Spelling and Grammar
拼寫和語法Some people are whizzes at spelling; others find it a real challenge. Everyone has problems with certain words. With Word, you can concentrate on writing and let Word concentrate on spelling. Word has an extensive dictionary and can check your spelling for you as you type, underlining in red words it doesn't recognize. Word can also correct misspelled and mistyped words automatically to save you time.
雖說單詞拼寫的能力因人而異，但是每個人都有提筆忘字的時候。使用Word，你可以專注於寫作，只要讓Word幫你關注拼寫問題就可以了。Word用於一個可擴展的字典，可以用來進行拼寫檢查，以紅色波浪線來標註Word中沒有保存的單詞，並可進行自動的拼寫修正。（對於漢語的支持在逐漸加強，譯者注）
Word can also check your grammar and prose style, offering suggestions about sentence fragments, awkward sentence structure, and so on. Word underlines in green words or phrases for which it has grammar suggestions.
Word也能夠檢查語法和文法，提供語句的修改意見，語法問題由綠色的波浪線標註。
| 注 |
Chapter 13, "Checking Spelling and Grammar," explains how to set up and use Word's spelling and grammar features. 第十三章 拼寫和語法檢查 講述如何設置和使用Word的拼寫和語法功能。 |
If you work in a field that has special terminology, you'll be happy to know that Word can use custom dictionaries to help you with spelling of words that are not contained in the default dictionary. You can also create your own dictionary entries and control lots of other aspects of how Word checks spelling and grammar (including turning off both features).
對於特定領域的術語，Word提供了自定義字典的功能來擴展默認的字典，可以通過創建你的專屬字典來定製拼寫和語法檢查功能，當然，也可以選擇關閉這些功能。Outlining and the Document Map
文檔大綱與文檔地圖Working with a long document can be a real chore if there's not a good outline. Word offers some great features that help you create an outline and work within a long document.
要使用一個文檔，如果沒有文檔大綱的話，那簡直就是噩夢。Word提供了一些非常棒的功能來幫助你創建文檔大綱。
| 注 |
See Chapter 9 to learn how to create and work with outlines. Word offers several shortcuts for creating an outline. For example, you can press Ctrl+Alt+<arrow>, where <arrow> is the left or right arrow key, to promote or demote an outline head. Word also provides paragraph styles for easy outlining, the ability to automatically number an outline by using different numbering styles, and the ability to easily expand and collapse the outline to navigate through it and work with specific sections. 參見第九章，該章講述瞭如果創建和使用文檔大綱。Word提供了一些創建文檔大綱的快捷鍵，例如使用Ctrl+Alt+左右方向鍵來升降文檔大綱的題頭。Word提供段落樣式來輕鬆編制文檔大綱，比如自動編號，或者在側欄中展開或者摺疊文檔大綱的目錄，這樣就能輕鬆的找到想要的位置。 |
Crunching Numbers with Excel
用Excel來管理數字Microsoft Excel is a spreadsheet application. You mainly use Excel to keep track of and analyze numeric information such as grades, sales figures, budgets, bills to pay, and so on. However, you can also use Excel to store and sort other types of information.
微軟Excel是一個電子表格應用，主要用來追蹤和分析諸如成績，銷售圖表，預算，支付賬單等數值信息，當然，也可以使用Excel來排序和存儲其他類型的信息。Working with Numbers and Formulas
使用數值和公式The thing you'll most often do with Excel is enter numbers and then use formulas to analyze those numbers. A very simple example is adding a column of numbers to determine the total value of some office assets.
你肯定會經常用Excel做的一項工作就是輸入數值，然後使用公式對其進行分析，例如計算一些辦公設備的總價值。Excel makes it easy to enter information and perform math operations and other manipulation on the information. It gives you quick access to common operations such as Sum, Average, Count, and many more in several different categories, including Financial, Date & Time, and Math & Trig. You can quickly add simple calculations or build very complex formulas to analyze or process information in the way you need.
使用Excel可以輕鬆的輸入信息和執行數學運算，你能夠方便的使用函數進行常用的運算，如加總，平均，計數等，這些函數涵蓋金融，日期時間，數學與角度。總之，簡單的計算也行，複雜的公式計算亦可。
| 注 |
Chapter 17, "Once Around the Worksheet,"introduces you to spreadsheets, andChapter 18, "From Simple Addition to What-ifs: Formulas," explains how to add formulas to spreadsheets. 第十七章 繞工作表一週 將會介紹電子表格，而第十八章 從簡單的加法到公式 將會介紹向表格添加公式。 |
Using Charts and Graphs
使用圖表和圖形Excel isn't limited to just numbers. You can also add text and other types of data, including charts and graphs. Excel offers some great charting and graphing features that make it easy to add those elements to a spreadsheet. In most cases, you just highlight a range of information, select a command from the menu, and set a few options, and you have a great-looking chart or graph.
Excel不僅能夠處理數字，也可以添加文本和其他類型的數據，比如說圖表和圖形。Excel提供了一些非常棒的圖表和圖形功能，在大多數情況下，我們只要關注需要展現的信息就可以了，也就是說，從菜單選擇一個命令，設置幾個選項，一個非常漂亮的圖表或者圖形就成了。
The charts and graphs you create in Excel don't have to stay in Excel. You can easily import them into Word or other applications to create reports, Web pages, and other types of documents.
圖形和圖表創建出來之後，不光可以用在最初的Excel中，也可以輕鬆的把它們導入到Word或者其他程序中，另作他用。Using Slide Shows and Presentations with PowerPoint
使用PowerPoint的幻燈片和演示稿PowerPoint, another of the applications included with Microsoft Office, helps you create presentations and slide shows for meetings, classes, sales presentations, and so on.
PowerPoint，另一個Office應用程序，用來爲會議，教學，銷售演示等製作演示稿和幻燈片。
Each slide in a presentation can contain text, images, and even rich media such as video and audio clips. By supporting these types of media, PowerPoint makes it possible to create rich, professional-looking presentations that you can present to a live audience or broadcast across a local network or the Internet. PowerPoint is also a handy tool when you just want to create a set of printed handouts.
每片幻燈片都可以包含文本，圖片，甚至是音頻或者視頻剪輯，通過支持這些媒體類型，PowerPoint能夠創建多樣，專業的演示文稿。有了PowerPoint，無論是現場還是廣播，無論是本地網絡還是互聯網，都能輕鬆應對。此外，PowerPoint還是課堂講義的好幫手。
PowerPoint includes lots of templates with predefined backgrounds and themes that you can use to create presentations with very little effort. You can also create and use your own themes.
PowerPoint內置大量模板，包含預定義的背景和主題，不用費力就能創建非常專業的演示文稿。當然，也可以創建自定義主題。
| 注 |
See Part V, "Creating Presentations in PowerPoint," to learn how to create presentations by using PowerPoint. 參見 第五部 在PowerPoint中創建演示稿 ，其中講述瞭如何使用PowerPoint創建演示文稿。 |
The Absolute Minimum
絕對最小Microsoft Office is by far the most popular productivity suite on the market, and it has been for a long time. Understanding how to use Office applications is probably not only important to you today, but it could be important in the future if you change jobs. Most jobs involve using at least one Office application.
到目前爲止，微軟Office都是市場上最流行的生產力套件，知道如何時候Office應用程序很有可能不止今天對你來講很重要，等將來你換工作了，也是很有用的。大多數工作都至少涉及到一個Office應用程序。
Each of the applications in the Office suite is geared toward a particular type of task. For example, you might use Word to create a written report, Excel to analyze sales figures, and PowerPoint to present information in a sales meeting. One of the best things going for Office is the ease with which it enables you to use the same data in different ways and different applications.
Office套件的每個應用程序都面向一種特定類型的任務，Word用來寫報告，Excel用來分析銷售數據，PowerPoint用來在銷售會議上展示信息。能夠在不同的程序中以不同的方式展示相同的數據，也是Office的好處之一。
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Now, flip that page, and let's get Office started on your computer! 現在，翻開這一頁吧，這就開始用Office！ |
Chapter 2. Office Basics
第二章 Office基礎略（這章主要講的是Office安裝，文不對題，譯者）
Chapter 3. Help!
第三章 幫我！略（就是講咋用幫助，可是一般這幫助都幫不上忙，還是找百度吧，譯者）
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第一部完
後記
這部主要就是非常粗略的介紹下Office的套件，Access沒有翻譯，以爲一點也不Office。
下一篇直接進入主題，從第三部 寫Word 開始翻譯，第二部講Outlook的使用，暫不翻譯，因爲其實Outlook常用的功能比較簡單，就是個郵箱。。。
很晚了，睡覺。